Keyworkers Connected

Free 90-day trial: Employee management bot for key workers

Flexible, powerful and connected, the Keyworkers Connected bot is designed using Talksuite to keep your services on track, keep your people safe - and keep your organisation operating.

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Protect your people and essential services

  • Rapid, accurate shift management delivered through a device of your choice

  • Faster and simpler way to deliver information to employees

  • Single conversational interface for accessing key HR processes and systems.

  • Available immediately to manage the impact of COVID-19 and back to work processes

Manage disruption, meet demand

We understand the problems organisations across public and private sectors are currently grappling with.

This is why our employee management solution is designed to keep you in control - no matter what disruptions you are facing.

Complex demand profile

In some settings, the fundamental requirement is for increased output and faster turnaround. In others, the emphasis is more on adapting to new product usage or work patterns.

Shift management

Absence and self-isolation can mean having to redraw shift patterns rapidly. Critical manning levels must be maintained, while taking into account labour availability at any given time.

Health and safety

Optimal on-site headcount calculations may need to take into account factors such as safe distancing and availability of protective equipment. Rostering also needs to factor in the need to avoid burnout, especially with overtime allocation.

HR functions

Rota changes, new instructions and H&S information all need to be communicated in a timely manner, but without the distraction of information overload.

Maintaining organisational resilience

Businesses need to maximise efficiency while maintaining service levels. Through this approach, they become better equipped to make decisions accurately and quickly on matters such as staff furloughing, absences to make the best use of staffing budgets and to protect the business in the long-run.

Emergency shift cover

The health and wellbeing of your workforce is of vital importance. The ability to communicate through companywide push notifications whilst capturing feedback and automating appropriate responses is essential.

Keep your Keyworkers Connected

Managers are able to make changes quickly and easily, keeping team members updated on rostering and allocated tasks.

Whilst employees can see at-a-glance what is happening, they are notified appropriately in light of changes and, thanks to Jarvis - your integrated search-based digital assistant - they can get instant answers to key HR-related questions.

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User-friendly and powerful shift management

  • Create rotas quickly, including complex inter-team and multi-location timetables.

  • Clear visibility: dynamically view your proposed shift patterns before and after they go live. Arrange, rearrange and redeploy with ease, significantly reducing the amount of time you need to devote to timetabling.

  • Automatically avoid availability conflicts and incorporate your organisational rules (e.g. weekly maximum allowable hours).

  • Make changes in an instant, such as shift swaps and availability updates.

  • Set automatic updates for relevant employees when rosters go live and when changes are made.

  • Rostering optimisation and add-ons are available, to help you meet organisation-specific requirements.

Empower your employees

  • Set a simple ‘start of workday’ touchpoint. Based on organisational psychology, the single touchpoint approach from Jarvis recognises that employees operate best when they have everything they need to get on with the job - right from the outset.
  • Customisable daily schedules for employees. Provide each team member with a role-specific daily schedule, covering key information such as meetings they need to attend, where they will be based, tasks to complete, and who to report to - or who they will be managing.

  • Remove the need for irrelevant notifications, nudges and interruptions.


Optimise your internal communications

  • Push notifications. Use Jarvis to distribute pulse surveys, links and posts through simple notifications to employees’ phones.

  • Useful for distributing key information (and requests for information) to employees, e.g. surveys, forms and official guidance updates.

  • Log employees responses automatically, without having to manually check email threads.

Connect your internal systems

  • A single conversational interface. For team members, answers to HR questions often lie buried in multiple systems. Through a single, easy-to-use API, employees can ‘talk’ to all of these systems at once, submit search requests and get instant answers.

  • Eliminate the need for disparate sign-ins and bookmarks. No need for employees to log onto one portal for payroll and another to check this week’s rosters: a single digital assistant provides simple, secure access to it all.

  • Keyworkers Connected can be used with your existing internal systems, including email, calendar, CRM, ERP, shift management and payroll.


Key benefits

Easier shift management

Customised notifications informing employees of their weekly rota - e.g. if a team worked from a dynamic rota a digital assistant can ensure shift patterns are clearly visible. Plan and re-plan your rotas rapidly and with ease.

Ensure health & safety compliance

Set organisational rules surrounding issues such as staggered breaks and the number of employees per-station and devise your rosters accordingly.

Smarter communications

A single channel to deliver essential information to the people who need it, without bombarding employees with unnecessary or irrelevant communications.

Quicker onboarding

The Digital Assistant enables new starters to get to grips with organisational procedures. Use Jarvis to distribute forms to and log replies from large numbers of new recruit.

Better use of HR resources

Quick targeted communications through push notifications to departments, team, or distributed workforce - e.g. company updates, surveys, or legal requirements reducing the need to field routine queries on mass.

Greater Efficiency

Modernise the way you search for policies and documents - e.g. utilise a digital assistant as part of your intranet to search & retrieve information.

Your team is in safe hands

  • Deploy Keyworkers Connected remotely, with no unnecessary travel or in-person meetings required.

  • Full support provided, including virtual workshops with your on-site IT team and end-users to advise on implementation, along with virtual design & planning consultations, should you require bespoke development to meet specific organisational needs.

  • With Keyworkers Connected, all your data continues to reside on your existing systems, creating no additional data protection risks.

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